Adding users

This is a Two-step process,

01- Authentication

1. mail-based self-registration
2. add new users individually
3. create bulk accounts via a CSV

02- Enrolment

1. Manual enrolment
2. Self enrolment

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01 - Authentication

Everyone using your site is required to have an account. You may allow people to create their own account using email-based self-registration, or you may add new users individually,or you may create bulk accounts via a CSV file, or choose from several other authentication methods.

a. mail-based self-registration

To enable email-based self-registration in Moodle, follow these steps:

i - Log in to Moodle:

Access Moodle with administrative privileges using your credentials.

ii - Access Site Administration:

Once logged in, navigate to the "Site administration" area. This is typically located in the top-right corner of the page.

iii - Enable Self-Registration:

• In the "Site administration" area, locate and click on the "Plugins" tab.
• Under "Plugins," click on "Authentication."
• Look for the "Self-registration" authentication plugin and click on it.

iv -Configure Self-Registration:

• On the "Self-registration" plugin page, you'll see various settings related to self-registration.
• Ensure that the "Enable email-based self-registration" option is checked or toggled on.

v - Configure Email Settings:

• Below the "Enable email-based self-registration" option, you'll find settings related to email verification.
• Configure the email settings as per your requirements, such as the email address from which verification emails will be sent, the email subject, and the email message content.

vi - Save Changes:

• After configuring the self-registration and email settings, scroll down to the bottom of the page.
• Click on the "Save changes" button to save your settings.

vii - Test the Registration Process:

Log out of Moodle or open a private browsing window to test the registration process as a new user. Navigate to the Moodle login page and look for the "Create new account" or "Sign up" link. Click on the link to initiate the self-registration process. Fill out the registration form with the required information, including a valid email address. Submit the form and check the email inbox associated with the provided email address for the verification email. Follow the instructions in the verification email to complete the registration process.

b. add new users individually

01 Log in to Moodle:

• Access Moodle with administrative privileges using your credentials.

02 Access Site Administration:

• Once logged in, navigate to the "Site administration" area. This is typically located in the top-right corner of the page.

03 User Management:

• Under "Site administration," locate and click on the "Users" tab.

04 Add a New User: In the "Users" section, click on "Add a new user."

05 Fill Out User Details:

• You'll be presented with a form to fill out the new user's details. Required fields may include:

- Username: Unique identifier for the user's login. When creating the users, the username should follow the format as shown in the example: (universityname_username) like this (UOP_sahan). Each university participant should differentiate their username by appending a unique identifier (e.g., UOP_abc, UOP_bcd).

• Password: Set a password for the user's account.
• Email address: User's email address.
• First name and Last name: User's name.
• You may also have additional fields depending on your Moodle configuration, such as custom profile fields.

06 Optional Settings:

• Depending on your needs, you may want to configure additional settings for the new user, such as:
• Enrollment options: If the user needs to be enrolled in specific courses upon creation.
• Role assignments: Assigning the user a specific role within Moodle (e.g., student, teacher, administrator).
• User preferences: Setting default preferences for the user, such as language or timezone.

07 Confirm and Save:

• Once you've filled out the required details and any optional settings, review the information to ensure accuracy.

• Click on the "Create user" or "Add user" button to save the new user.Verify Creation:

After saving, you should receive a confirmation message indicating that the user has been successfully created. Optionally, you can navigate to the "Site administration" area and select "Users" to view a list of all users, including the newly added user. Notify the User: Inform the new user of their login credentials, including their username and password, so they can access Moodle.